Your clients still have ongoing responsibilities after they’ve set up a pension

Automatic enrolment is a continuing process for employers – it doesn’t end once they’ve put their staff into a workplace pension. Visit our website for further details.

There are ongoing responsibilities your clients need to complete after they’ve submitted their declaration of compliance. To stay compliant, they will need to:

• assess the age and earnings of their staff who aren’t enrolled in a workplace pension each time they pay them, to see if they need to be put into one
• work out how much money they need to pay into their staff’s scheme every time they pay them
• continue to make the payments that are due into the scheme every time they run payroll
• write to staff to let them know what’s happening
• keep records relating to their workplace pension scheme
• manage any requests from staff to join or leave the scheme.

Keep paying in
Your clients must continue to make the payments that are due into their scheme every time they run payroll. Simply setting up a pension scheme and enrolling their staff is not enough; they must continue to make  contributions into it.

Re-enrolment 
Under re-enrolment, every three years your clients must assess their staff, and put all eligible workers into their workplace pension – including anyone that has previously left or opted out of the scheme.

Re-enrolment follows the same process as when your clients first put their staff into a workplace pension, and it must be completed for all employees that meet the age and earnings criteria. If an employee only left the scheme within the last 12 months, then your clients can choose whether or not to re-enrol them.

You should remind your clients that they have not fully complied with their legal responsibilities until they complete a re-declaration of compliance telling us what they’ve done at re-enrolment.

We will write to your clients to remind them when their re-enrolment date is approaching.

Regards,

The Pensions Regulator